Appfolio vs. Yardi vs. Revela: Which Property Management Software Should You Pick?

Quick Summary

In this article, we compare three top property management software solutions—Appfolio, Yardi, and Revela. We explore their key features, pricing, and benefits, providing a comprehensive breakdown of what each offers to property managers.

Not Sure Which Property Management Software to Pick?

When comparing property management software, choosing the right platform can significantly impact your operations. 

In this Revela guide, we’ll analyze three key players: AppFolio, Yardi, and Revela. We’ll dive into the key differences, pricing, and advantages of each, so you can decide which software best supports your growth and operational efficiency. 

Let’s see how these platforms stack up against one another.

Why Listen to Us?

We work directly with property managers who’ve outgrown legacy systems and stitched-together tech stacks. From single-family to multifamily portfolios, we’ve seen where AppFolio and Yardi fall short—and how Revela fixes those gaps.

This comparison isn’t theory. It’s built on real operator feedback: accounting bottlenecks, reconciliation headaches, and reporting delays. We’ve designed this guide to cut through the noise and help you choose smarter, faster.

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Appfolio vs Yardi vs Revela: Key Differences

Use Case

Appfolio and Yardi cater to a wide range of property managers, from small to large portfolios. Revela is ideal for property managers seeking a user-friendly, scalable solution with advanced automation.

Accounting

AppFolio and Yardi are GAAP-compliant, but operators often report needing manual workarounds, post-close mapping, or extra staff to keep books clean—especially with complex ownership structures. 

Revela is built from the books out—automating accounting processes while staying Trust and GAAP-compliant. With property, portfolio, and entity-level accounting, Revela mirrors how operators actually run their business. Configure COAs at both the property and entity level, roll up seamlessly to portfolio views, or drill into individual assets—with no post-close cleanup required. 

Automated reconciliation eliminates manual work entirely, with real-time transaction matching and automated bank reconciliation.

Reporting

Yardi offers advanced reporting, while Appfolio has customizable financial reports. Revela provides real-time, customizable dashboards that give immediate insights into property performance.

Maintenance

Appfolio and Yardi offer basic maintenance management. Revela stands out with customizable maintenance workflows and seamless vendor coordination.

Customer Service

Appfolio and Yardi have good support but often lack personalized onboarding. Revela excels with dedicated, high-quality support and efficient onboarding.

What Is Appfolio?

AppFolio is a cloud-based property management software designed for real estate professionals managing residential, commercial, student housing, and community association properties. It offers a comprehensive suite of tools to streamline operations, enhance efficiency, and support business growth.

Key Features

• Property Accounting & Reporting: Provides GAAP-compliant accounting, financial reporting, and budgeting tools to ensure accurate financial management.
• Marketing & Leasing: Includes AI-powered leasing assistants, online rental applications, and automated lease tracking to attract and retain tenants.
• Maintenance Management: Offers work order tracking, vendor coordination, and maintenance scheduling to streamline property upkeep.
• Tenant & Owner Portals: Facilitates communication and document sharing between property managers, tenants, and property owners.
• Mobile Access: Allows property managers to access and manage their portfolios from anywhere using mobile devices.
• Integrations: Supports a wide range of third-party integrations through the AppFolio Stack™ Marketplace, enabling customization to meet specific business needs.

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Pricing

• Core Tier: Per-unit pricing with a minimum unit threshold
• Plus Tier: Higher per-unit pricing with advanced features
• Max Tier: Premium enterprise pricing for large-scale portfolios

Pricing is quote-based. Minimum unit thresholds apply, and additional fees may apply for onboarding and add-ons.

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Pros

• Comprehensive suite of features covering accounting, leasing, maintenance, and communication.
• User-friendly interface accessible via web and mobile platforms.
• Scalable solutions suitable for various property types and portfolio sizes.

Cons

• Minimum unit requirement and monthly fees may limit small portfolios
• Some users report occasional performance issues during peak usage times.

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What Is Yardi?

Yardi offers comprehensive property management solutions tailored for diverse real estate portfolios, including multifamily, commercial, affordable housing, and more. Its platforms, Yardi Voyager and Yardi Breeze, integrate accounting, leasing, maintenance, and reporting functionalities to streamline operations and enhance efficiency.

Key features

• Comprehensive Property Management: Integrates operations, accounting, and tenant services across various property types.
• Advanced Financial Management: Offers GAAP-compliant accounting, budgeting, and financial reporting tools.
• Customizable Workflows: Enables automation of leasing, move-ins/outs, and maintenance tasks.
• Mobile Access: Provides web-based platforms with mobile capabilities for on-the-go management.
• Integrated Ancillary Solutions: Includes modules for energy management, investment tracking, and procurement.
• Data Analytics and Reporting: Delivers real-time performance analytics and customizable reporting.

Pricing

Yardi Breeze starts at $1 per unit per month, with a $100 monthly minimum for residential portfolios. Yardi Breeze Premier offers enhanced features starting at $2 per unit per month, with a $400 monthly minimum. 

Pricing for Yardi Voyager is customized based on portfolio size and specific needs; interested parties should contact Yardi directly for a quote.

Pros

• Comprehensive suite of tools covering various aspects of property management.
• Scalable solutions suitable for different portfolio sizes and types.
• Strong financial management capabilities with customizable reporting.

Cons

• Yardi Voyager may have a steeper learning curve due to its extensive features.
• Pricing may be higher compared to some competitors, especially for smaller portfolios.

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Revela: Best Alternative to Appfolio and Yardi

Revela is purpose-built property management software for operators who need systems that actually work. Built by operators who understand real-world pain points, Revela delivers accurate trust accounting, real-time reporting, embedded payments, and centralized maintenance in one scalable system.

Property managers come to Revela when their current software struggles with trust accounting compliance or creates reconciliation headaches. We replace fragmented tools with a unified platform that works across single-family, multifamily, mixed and student housing portfolios.

Revela centralizes accounting, leasing, maintenance, and payments to give operators a single source of truth for financial and operational performance.

Key Features

• Property, Portfolio & Entity-Level Accounting: Configure COAs at both the property and entity level to match client structures. Generate roll-up portfolio views or asset-level detail instantly, without manual reconciliations or post-close adjustments.
• Automated Reconciliation: Eliminates manual reconciliation work with real-time transaction matching and automated bank reconciliation.
• Accurate Trust Accounting: Built to meet compliance requirements and deliver owner statements in hours, not days. Eliminates reconciliation errors that plague other platforms.
• Real-Time Reporting: Live dashboards provide portfolio-wide visibility and faster decision-making with up-to-the-minute financial data.
• Embedded Payments: Accept tenant rent, process owner disbursements, and track transactions within the software—no third-party integrations required.
• Maintenance Boards: Organize vendor requests, approvals, and status updates in one place with streamlined workflows.
• Tenant & Owner Portals: Improve communication and transparency with self-serve access to statements, work orders, and updates.
• Dedicated Onboarding & Support: Guided setup and tailored training for a smooth rollout without the typical learning curve.

Pricing

Custom to portfolio size and needs. Free demo available.

Pros

• Replaces 3–4 disconnected tools with one platform
• Reduces reconciliation time and eliminates accounting errors
• Improves portfolio visibility and owner confidence
• Works across single-family, multifamily, mixed and student housing

Cons

• May take time to fully configure advanced customization features.

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Appfolio  vs. Yardi vs. Revela: Feature Comparison

Revela isn’t just designed for modern operators. It delivers measurable impact. Brown University’s Auxiliary Housing Office used Revela to eliminate spreadsheets and paper-based processes, cutting their application and leasing process time by 50%. The result was a smoother experience for visiting scholars and a far more efficient team.

To help you evaluate the right platform for your needs, here’s a side-by-side comparison of Revela, AppFolio, and Yardi across the core features that matter most to property managers.

Why Choose Revela over Appfolio and Yardi?

• Superior Trust & Entity-Level Accounting: Revela solves the accounting difficulties that drive operators away from other platforms. Built-in compliance, automated reconciliation with real-time transaction matching, and property, portfolio, and entity-level accounting eliminate the manual work and errors common with AppFolio and Yardi.
• Real-Time Financial Visibility: While other platforms offer reporting, Revela delivers live dashboards with up-to-the-minute data. Make informed decisions faster without waiting for end-of-month reports.
• Embedded Payment Processing: Unlike competitors that require third-party payment integrations, Revela's embedded payments create seamless rent collection and owner disbursements within the platform.
• Streamlined Operations: Revela replaces multiple disconnected tools with one system. Reduce vendor management overhead and eliminate the integration headaches common with other platforms.
• Proven Results: Property managers see immediate improvements in accounting accuracy, reporting speed, and operational efficiency. This isn't theoretical—it's how operators replace legacy systems that can't keep up.

Choose the Right Property Management Software for Your Needs

In comparing Appfolio, Yardi, and Revela, we’ve highlighted key differences in features, pricing, and user experience. While all three offer strong property management solutions, a great choice for modern property managers is Revela.

Revela combines powerful accounting, customizable workflows, and real-time insights to streamline operations and enhance profitability. It’s designed to grow with your business, making it an ideal choice for property managers seeking scalability and efficiency.

Ready to streamline your property management? Try Revela today.